How to Professionally Say For Your Information
Have you ever had the impression that the reliable “FYI” doesn’t work so well in a formal context? According to a recent National Communication Association poll, 67% of workers think that effective communication at work is essential to success.
“For your information” may seem like a shorthand for sharing information, but it can also occasionally come across as condescending or detached. But stop worrying!
How to Professionally Say Stay in Your Lane – This guide will equip you with the knowledge you need to master how to professionally say for your information. You may make sure your message lands well and makes a good impression on the recipient by substituting “FYI” with a number of formal expressions.
From providing support to sharing updates, you’ll find a variety of options that improve communication and demonstrate your professionalism.
How to Professionally Say For Your Information
Here are five effective ways to convey important information while maintaining a professional tone:
- For Your Awareness: This phrase emphasizes that you’re bringing something to the recipient’s attention. It’s particularly useful for sharing updates or background information relevant to their work.
Example: “For your awareness, the client meeting has been rescheduled for next Tuesday.”
- Please Note: This straightforward approach highlights a key detail that the recipient should be aware of.
Example: “Please note that the deadline for expense reports has been extended to the end of the month.”
- For Your Consideration: This phrase suggests that the information might be helpful for the recipient’s decision-making process.
Example: “For your consideration, I’ve attached some additional market research data that might be relevant to the upcoming product launch.”
- Just to Inform You: This informal yet polite option keeps the recipient updated on a relevant development.
Example: “Just to inform you, I’ve completed the initial draft of the presentation and will share it for your review shortly.”
- To Bring to Your Attention: This phrase is well-suited for highlighting something particularly important or time-sensitive.
Example: “To bring to your attention, there’s been a system outage affecting the marketing department. We’re working on a solution and will provide an update as soon as possible.”
130+ Formal Phrases, Synonyms and professional ways to say For Your Information
While “For your information” is widely understood, it can sometimes lack formality in professional settings. Here’s a comprehensive list of synonyms and Phrases to say for your information:
Sharing General Information:
- For your awareness
- Please note
- Just to inform you
- It has come to my attention
- I wanted to let you know
- It’s important to be aware
- Here’s a heads up
- This may be of interest to you
Sharing Updates on Progress:
- To keep you updated
- As an update
- I’m writing to follow up on
- I wanted to provide an update on
- Here’s a progress report on
- Please find the latest information on
Sharing Information for Consideration:
- For your consideration
- I’d like to bring to your attention
- This might be relevant to
- In light of this information
- I recommend considering
- To facilitate your decision-making
Sharing Important or Urgent Information:
- To bring to your immediate attention
- This is important to be aware of
- Please be advised
- There’s been a development regarding
- I need to inform you about
- It has come to our attention
Sharing Information for Action:
- For your reference
- Please refer to
- Attached you will find
- I’ve included for your review
- This information is required for
- To complete this task, please see
Sharing Information for Review or Feedback:
- For your review and feedback
- Your thoughts on this would be appreciated
- I’d love to get your input on
- Please let me know if you have any questions
- I welcome your feedback on
Phrases Highlighting Importance:
- It’s crucial to understand
- It’s important to remember
- Please don’t hesitate to contact me if you require further clarification
- This information is essential for
More Formal Options:
- By way of information
- I would like to inform you that
- In accordance with
- Permit me to advise you
- With reference to
Sharing Information for Future Reference:
- To be filed for future reference
- Please keep this for your records
- This information may be helpful in the future
- I’m saving you a copy for reference
Sharing Information for Collaboration:
- To ensure everyone is on the same page
- To facilitate collaboration on
- This information is key for our teamwork
- To keep all stakeholders informed
Sharing Information for Transparency:
- In the spirit of transparency
- For your complete understanding
- To be fully transparent
- To keep you in the loop
Sharing Information with a Suggestion:
- I would suggest considering
- Perhaps you might find this helpful
- For your information, I recommend
- With this in mind, you may want to
Phrases Highlighting Potential Impact:
- Please be aware that this may impact
- It’s important to consider the implications of
- This information could be relevant to future decisions
More Formal Options:
- I trust this information is helpful
- Kindly acknowledge receipt
- Should you have any inquiries, please do not hesitate to contact me
- At your earliest convenience, please let me know
Adding Emphasis (use sparingly):
- It is imperative to understand
- I want to emphasize the importance of
- Please pay close attention to
Informal Options (use with caution):
- Heads up!
- Just a quick note to let you know
- FYI (use sparingly in very specific contexts)
Sharing Information Based on Source:
- As per [source name]
- According to [report/data]
- Based on recent developments
- Following up on our conversation regarding
Sharing Information for Specific Use:
- To assist you with [task]
- This information pertains to [topic]
- In order to proceed with [action], please be aware of
- For the successful completion of [project], please refer to
Sharing Information Demonstrating Understanding:
- I understand that you may be aware of this, but…
- To reiterate what we discussed previously
- Building on our previous conversation
Sharing Information with Appreciation:
- Thank you for your time and attention to this matter
- I appreciate your consideration of this information
- Your understanding is appreciated
Sharing Information with Confirmation:
- Can you please confirm receipt of this information?
- To verify, please let me know if you have any questions
- For confirmation purposes, please find the details below
Sharing Information with Next Steps:
- Moving forward, please
- To proceed, please refer to the attached document
- Following up on this information, I would be happy to discuss next steps
Phrases Highlighting Time-Sensitivity:
- For your immediate action
- This information requires your prompt attention
- Please address this at your earliest convenience
Phrases Highlighting Confidentiality:
- This information is confidential and should only be shared with…
- Please treat this information with discretion
- For your eyes only
Examples Using Formal Synonyms for “For Your Information”
Here are some examples showcasing how to utilize the previously mentioned formal synonyms and phrases in various situations:
- Sharing General Information:
Scenario: You need to inform your team about a company-wide policy update.
Formal Response: “For your awareness [or Please note], a new policy regarding expense reports has been implemented. You can find the details and updated guidelines on the company intranet [or attached].”
- Sharing Updates on Progress:
Scenario: You want to update your manager on the status of a project you’re working on.
Formal Response: “As an update on the [project name] project, I’m pleased to inform you that I’ve completed [specific progress achieved]. I’m on track to meet the deadline of [date].”
- Sharing Information for Consideration:
Scenario: You’re suggesting an alternative approach to a client during a meeting.
Formal Response: “For your consideration, I’d like to propose a slightly different approach to [project/task]. This alternative leverages [explain the benefits] and could potentially [explain the positive outcome].”
- Sharing Important or Urgent Information:
Scenario: You discover a critical system error that needs immediate attention.
Formal Response: “To bring to your immediate attention, there’s been a critical error with the [system name] impacting [explain the impact]. The IT team is currently investigating the issue, and we’ll provide further updates as soon as possible.”
- Sharing Information for Action:
Scenario: You’re sending a report to a colleague who needs the information to complete their task.
Formal Response: “Please refer to the attached report containing the data you requested for the [project name] project. This information is required for [explain how it’s used].”
- Sharing Information for Review or Feedback:
Scenario: You’ve drafted a proposal and want your supervisor’s input.
Formal Response: “For your review and feedback, I’ve attached the final draft of the [proposal name] proposal. Your insights would be greatly appreciated before finalizing the document.”
- Sharing Information for Future Reference:
Scenario: You’re sending a legal disclaimer to a client for their records.
Formal Response: “Please keep this document for your future reference. It contains the legal disclaimer outlining the terms and conditions for [service/product].”
- Sharing Information for Collaboration:
Scenario: You’re coordinating a marketing campaign with another department.
Formal Response: “To ensure everyone is on the same page regarding the upcoming marketing campaign, I’ve attached a detailed plan outlining the timelines, deliverables, and key responsibilities for each team.”
- Sharing Information with Transparency:
Scenario: You’re explaining a budget adjustment to your team.
Formal Response: “In the spirit of transparency, I want to inform you about a recent adjustment to the project budget. This change is due to [explain the reason] and will not impact the overall project goals.”
- Sharing Information Demonstrating Understanding:
Scenario: You know a colleague is working on a related project and might find your research helpful.
Formal Response: “Recognizing the importance of information sharing, I’m forwarding you some market research data I came across while working on [your project name]. It might be relevant to your research for the [colleague’s project name] project.”
- Sharing Information Highlighting Context:
Scenario: You’re providing an update on a project that has faced some setbacks.
Formal Response: “In the context of the recent challenges encountered with the [project name] project, I want to assure you that the team is working diligently to find solutions. We are confident that we can still achieve the project objectives with a slight adjustment to the timeline.”
- Sharing Information Offering Assistance:
Scenario: You’re sending a complex report and anticipate the recipient might have questions.
Formal Response: “I’m happy to provide further clarification on the data presented in the attached report on [report topic]. Should you have any questions, please don’t hesitate to reach out and schedule a meeting for a more detailed discussion.”
Advanced Examples Using Formal Synonyms for “For Your Information”
Here’s another set of examples showcasing how to utilize formal synonyms and phrases for “FYI” in nuanced scenarios:
- Sharing Information for Specific Departments (Formal):
Scenario: A security breach has impacted a specific department’s data.
Formal Response: “To the attention of the [Department Name] team, please be advised of a recent security breach that may have compromised some user data. We are currently investigating the extent of the issue and will provide further updates as soon as possible. In the meantime, please refer to the attached security protocols for recommended actions.”
- Sharing Information Highlighting Deadlines or Timeframes (Urgent):
Scenario: A critical presentation requires immediate feedback from a collaborator.
Formal Response: “To bring to your immediate attention and for your action by [date], I’ve attached the draft presentation slides for the upcoming [client/meeting name]. Your feedback is crucial before finalizing the presentation.”
- Phrases Highlighting Certainty (Positive News):
Scenario: You’re informing a client their product has been successfully shipped.
Formal Response: “We are delighted to inform you that your order for [product name] has been shipped and is expected to arrive by [date]. Undoubtedly, you’ll be thrilled with the quality and performance of this product.”
- Phrases Highlighting Uncertainty (Neutral Tone):
Scenario: You’re unsure if a colleague has seen a relevant email attachment.
Formal Response: “It’s worth noting that the attached document outlining the [meeting topic] may be helpful for our upcoming discussion. Please let me know if you’ve already reviewed it.”
- Sharing Information Demonstrating Understanding (Sensitive Topic):
Scenario: You need to inform an employee about a potential performance issue.
Formal Response: “Understanding the importance of open communication, I’d like to discuss your recent performance on the [project name] project. There have been some areas where [explain the issue]…” (Note: Follow this with constructive feedback and support)
- Sharing Information Highlighting Context (Complex Issue):
Scenario: You’re proposing a change to a long-standing company policy.
Formal Response: “Considering the recent developments in the [industry] industry, I believe it’s time to revisit our policy on [policy name]. In this context, I propose a revision that would [explain the change and its benefits].”
- Sharing Information Offering Assistance (Proactive):
Scenario: You anticipate a potential issue with a client deliverable and offer solutions.
Formal Response: “In the spirit of proactive communication, I’d like to highlight a potential concern with the [deliverable name] for the [client name] project. There’s a possibility that [explain the issue]. However, I’m confident we can address this by [propose solutions]. Please let me know if you have any questions or require further clarification.”
- Sharing Information for Specific Departments (Informal):
Scenario: You want to give a heads-up to a colleague in another department about an upcoming event.
Formal Response: “Just a friendly heads-up to the [Department Name] team that the annual company picnic is happening next Friday! Feel free to reach out if you have any questions.” (Note: Use this approach with caution and ensure it aligns with your company culture)
- Sharing Information Highlighting Deadlines or Timeframes (Informal):
Scenario: You’re casually reminding a colleague about a task that needs their attention soon.
Formal Response: “Hey [colleague name], just circling back to touch base on the [task name]. We’re aiming to finalize it by [date], so let me know if you need anything from me to move things along.” (Note: This approach is situation-dependent and might not be suitable for formal communication)
- Phrases Highlighting Certainty (Strong Recommendation):
Scenario: You’re strongly recommending a specific course of action to a client.
Formal Response: “There is no doubt that implementing the proposed marketing strategy will significantly improve your brand awareness. We are confident that this approach will yield positive results and achieve your marketing goals.”
- Phrases Highlighting Uncertainty (Seeking Confirmation):
Scenario: You’re unsure if a colleague received an important document.
Formal Response: “I trust this information is helpful, but please let me know if you did not receive the attached document outlining the [meeting topic].”
- Sharing Information with Transparency (Addressing Concerns):
Scenario: You’re acknowledging a client’s concerns about a project delay.
Formal Response: “In the spirit of transparency, we want to acknowledge the recent delay in the [project name] project timeline. We understand this may cause inconvenience, and we are working diligently to get back on track. We will provide a revised timeline and detailed updates as soon as possible.”
- Sharing Information Demonstrating Understanding (Delivering Difficult News):
Scenario: You need to inform a colleague about a project cancellation.
Formal Response: “Recognizing the effort you’ve put into the [project name] project, I have some difficult news to share. Due to unforeseen circumstances [explain briefly], we’ve made the tough decision to cancel the project. We appreciate your dedication and understanding.”
- Sharing Information Highlighting Context (Persuasive Tone):
Scenario: You’re presenting a proposal to a board of directors and need to convince them of its value.
Formal Response: “In the context of our strategic goals for market expansion, I propose a new initiative that would [explain the proposal]. This approach leverages [explain the benefits] and has the potential to significantly increase our revenue within the next fiscal year.”
- Sharing Information Highlighting Deadlines or Timeframes (Urgent and Formal):
Scenario: A critical system outage requires immediate action from all departments.
Formal Response: “To bring to your immediate attention, there’s a critical system outage impacting [explain the impact]. Please refer to the attached emergency protocol outlining the recommended course of action for your department. We are working diligently to resolve the issue and will provide further updates as soon as possible.”
- Phrases Highlighting Uncertainty (Seeking Clarification):
Scenario: You’re unsure about a client’s specific needs in a project.
Formal Response: “To ensure we’re fully aligned on project expectations, it would be helpful to have some additional information regarding your desired outcomes for [project name]. Would you be available for a brief meeting to discuss this further?”
- Sharing Information Offering Assistance (Proactive and Supportive):
Scenario: You notice a colleague struggling with a task and offer to help.
Formal Response: “I noticed you’re working on the [task name] and wanted to see if there’s anything I can do to assist. I have some experience with [related area] and would be happy to offer some support if needed.”
- Sharing Information for Specific Departments (Confidentiality):
Scenario: You need to send a confidential document to a specific team within your company.
Formal Response: “For the attention of the [Department Name] team only, please find the attached document containing confidential information regarding [project name]. This information should be handled with strict discretion.”
- Sharing Information Highlighting Deadlines or Timeframes (Informal Reminder):
Scenario: You’re sending a friendly reminder to a colleague about an upcoming meeting.
Formal Response: “Just a quick note to remind you about our upcoming meeting on [date] at [time] to discuss [meeting topic]. Looking forward to seeing you there!” (Note: This approach is situation-dependent and might not be suitable for formal communication)
- Sharing Information Demonstrating Understanding (Positive Reinforcement):
Scenario: You want to acknowledge a colleague’s contribution to a project.
Formal Response: “I wanted to recognize your valuable contribution to the [project name] project. Your insights on [specific area] were instrumental in achieving the desired outcome.”
Remember:
- Tailor the level of formality to your audience and the context.
- Consider the power dynamic when choosing your phrasing.
- Maintain a clear and concise message for effective communication.
Conclusion
In today’s hectic environment, effective communication is essential. Using more formal language instead of “FYI” can improve the tone of your communication. This guide offers you more than seventy options and Professional ways to say for your information!
There is a formal alternative that works for you, whether you’re delivering updates, offering assistance, or emphasizing deadlines. Always remember to use language that is appropriate for the circumstance and maintain a formal tone.
You’ll make an impression on your coworkers and guarantee that your message is always understood by mastering these substitutes.
